Billing

Choose a way

• Invoicing with Turnauspolku: the service makes invoices with reference numbers, the team sees its invoice on its own page, and you follow payments on the Billing page.
• The club's own invoicing system, for example Jopox or Netvisor: you download the billing data from the Billing page and invoice from your own system.

You choose the way on the Billing page under Billing method. When you select We invoice from our own system (e.g. Jopox or Netvisor) and press Save billing method, Turnauspolku creates no invoices and sends no payment requests, so a team cannot get two invoices. The team's own page then says that the organiser invoices directly.

Billing data for Jopox or another system

1. On the Billing page under Billing method, select We invoice from our own system (e.g. Jopox or Netvisor) and press Save billing method.
2. Download Download billing data (CSV) and import the file into your own invoicing system.
3. When a team's payment has arrived, record it under Team payments: Mark as paid on the team's row, or select several teams and press Mark selected as paid.

The data contains all confirmed teams with their prices. The club's bank account is not needed. The message group Not yet paid uses these payment records, and a wrong record can be reversed with Undo.

Invoicing with Turnauspolku

1. Add the club's IBAN and other billing details in the Finance section of the club page (Billing details).
2. Confirm the teams.
3. Open Billing. The page shows how many invoices are ready to be created and for what total.
4. Press Create invoices for confirmed teams.

If you choose Send the invoice automatically upon confirmation, the invoice is created and emailed to the team as soon as the team is confirmed. This option is off by default.

Following payments

From the Actions menu on an invoice row you mark the invoice paid (Mark as paid), send a reminder (Remind) or void the invoice (Void). A voided invoice can be replaced with a new one (Create new invoice). Download CSV gives the invoices as a spreadsheet.

An invoiced team's price is locked. If the price has to change, void the invoice, change the price and create a new invoice.

Prices, discounts and withdrawals

The price is set for the division. Early bird prices are under Price windows on the division page, and discount codes in the Payments section of the Basics page. A single team can get a free place on the division page (Free place).

When a team withdraws, choose on its registration row on the division page whether the fee is refunded (Refund paid / void unpaid) or the invoice stays as is (No refund — the invoice stays as is), and press Withdrawn.

Menu and access

If Billing is not in the menu, choose Show all tools. A treasurer can be given the Treasurer role in the Users & clubs section of the club page: they can handle invoices and payments but cannot change the match schedule.